The Complete Office Relocation Checklist for London Businesses
Office moves are complex projects that require coordination across multiple teams, suppliers, and stakeholders. Done well, an office relocation can be completed with minimal disruption. Done poorly, it can cost your business thousands in lost productivity. This checklist helps you get it right.
12 Weeks Before
Planning and Procurement
- Appoint an internal project manager responsible for the move
- Get quotes from at least three specialist office removal companies — check they have experience with IT equipment and high-value assets
- Review your current lease — check notice periods and any reinstatement obligations
- Arrange a survey of the new premises — check power, data points, and any modifications needed
- Notify your landlord and building manager at both locations
- Inform your insurance company — coverage needs to extend to the move itself
8 Weeks Before
Communication and IT
- Notify staff of the move date, new address, and nearest transport links
- Update your registered address with Companies House and HMRC
- Arrange IT infrastructure at the new office — data cabling, server room setup, broadband installation
- Contact your IT provider — plan the server migration and test connectivity
- Notify clients, suppliers, and key contacts of your new address
- Update your website, Google Business Profile, stationery, and email signatures
4–6 Weeks Before
Logistics and Operations
- Create an inventory of all equipment, furniture, and assets to be moved
- Decide what to take, sell, donate, or dispose of — old equipment is often not worth moving
- Label all equipment with staff names and destination areas in the new office
- Arrange for parking suspensions at both addresses — essential in London
- Check access restrictions at both buildings: lift capacity, service lifts, loading bays
- Order any new furniture or equipment for the new office
2 Weeks Before
Final Preparations
- Confirm your removal company and share the detailed move plan
- Back up all data — double and triple check this
- Assign team members to oversee different areas on moving day
- Arrange out-of-hours or weekend move if needed to avoid client disruption
- Notify cleaners, security, and reception staff at both buildings
- Brief all staff on what they need to pack from their desks
Moving Day
- Have a senior team member present at both locations throughout the day
- Check off items against the inventory as they're loaded and unloaded
- Ensure IT equipment is the last to leave and the first to be set up at the new office
- Test all systems (phones, internet, computers) before close of business
- Collect all keys, passes, and security codes from the old office
- Take meter readings at both premises
After the Move
- Send a new address notification to all clients and suppliers
- Update your Google Business Profile and any directories
- Conduct a staff survey — what worked and what didn't
- Handle the dilapidations process at your old office
Why Use a Specialist Office Removal Company?
Office moves require experience with IT equipment, server racks, confidential document handling, and coordinating multiple teams simultaneously. Fair Price Movers has completed hundreds of commercial moves across London, including same-day and weekend moves to minimise your downtime. Learn more about our office removal service or get a free quote.